How to Get Working with External Design Teams Right
Passing design work between in-house teams and external agencies in either direction.
Priya Raghunathan
Why does it matter?
Handover between organizations loses context faster than internal handover, and rework follows.
What are the numbers?
- Source files editable files must transfer with rights
- Design systems external teams need access and guidance
- Context the reasoning behind decisions is rarely documented
- Feedback loops external review cycles take longer
What should I do?
- Transfer source files with clear rights
- Give agencies access to the design system
- Document the reasoning behind key decisions
- Agree review turnaround expectations
- Keep a single point of contact each side
What should I avoid?
Avoid:
- Exported images as the handover
- Agencies rebuilding system components
- Decisions explained only in meetings
- Feedback from many uncoordinated people
When should I get help?
Short answer Bring in help when design work moves between teams.
Where this comes from
- Figma Help Center — Guide to libraries
- U.S. Copyright Office — Circular 30 Works Made for Hire
The figures and practices above come from the sources listed.
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Where to go next
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